Built for contractors, EPC subs, and industrial services teams
Win more bids with faster, compliant RFP responses.
Orvix AI turns your RFP package + your company docs into a structured first draft with a compliance matrix and citations—so your team reviews instead of starting from zero.
- Compliance matrix so nothing gets missed
- Draft response sections your team can edit fast
- Citations that link every key claim back to source
Plus: gap scan + export to Word/PDF.
Email an RFP package and we’ll reply with a simple intake + next steps.
Start the 48-hour pilot →The problem isn’t writing. It’s wrangling.
RFPs bury requirements across PDFs, addenda, and attachments. Teams lose days hunting compliance items and reassembling boilerplate—then spend the final night praying nothing got missed.
- Slow cycles: copy/paste and manual formatting eats days before real review even starts.
- Compliance risk: missed requirements and weak evidence gets bids thrown out or scored low.
- Inconsistent quality: output depends on who’s overloaded and which template is outdated.
How it works
A simple pipeline you can repeat for every bid.
-
1
Upload the RFP + your doc pack
Past performance, safety plan, QA/QC, resumes, certifications, capability statement—whatever you already have.
-
2
Extract requirements
Orvix builds a requirements list and generates a compliance matrix (by section, priority, and due artifacts).
-
3
Draft responses with evidence + citations
Drafts map claims to source snippets/pages so reviewers can verify quickly.
-
4
Gap scan + export
Flag missing items, then export to Word/PDF for your final edits and submission.
Features that matter on bid day
Everything is built around speed, compliance, and trust.
Core
- Compliance matrix (requirements → owner → status)
- Cite-to-source drafting for fast review
- Export-ready Word/PDF output
Quality control
- Evidence indexing across PDFs/Word
- Gap scan to flag missing items
- Repeatable workflow for consistent quality
48-hour pilot
Send one RFP package and your standard docs. We’ll return a compliance matrix + a cite-backed first draft your team can finalize.
You send
- RFP package (PDF + attachments)
- Doc pack (capabilities, safety, QA/QC, resumes, certs, past performance)
- Deadline + any required sections
You get
- Compliance matrix (requirements checklist)
- Draft response sections (exec summary, approach, safety/QA, past performance)
- Citations throughout (traceable to source)
- Gap scan + exportable Word/PDF
Email the RFP package and your doc pack. We’ll reply with a short intake + next steps.
Email OrvBot@orvixxai.comTip: include the due date and any required templates.
FAQ
Who is Orvix AI for?
Teams that respond to RFPs regularly—contractors, EPC subs, industrial services firms—especially when a small team is juggling multiple bids at once.
Does this replace our proposal writer or estimator?
No. Orvix produces a strong first draft and a compliance checklist, so your experts can review and finalize faster (and catch misses earlier).
What documents do you need?
The RFP package and any “standard” company materials you reuse across bids: capability statement, safety plan, QA/QC, resumes, certifications, and past performance writeups.
How do citations work?
We link key statements back to source snippets/pages from your documents, so reviewers can verify claims quickly and confidently.
How do you handle confidentiality?
We treat your bid packages and company documents as confidential. We can sign an NDA and follow your document handling requirements.
Contact
Want to run a pilot or ask a question? Email us and we’ll respond quickly.